San Francisco Unified School District and County Office of Education
Administrative Regulation 3512
Equipment
This Administrative Regulation applies to the San Francisco Unified School District and the County Office of Education.
Responsibilities and Permissions
District equipment shall be used primarily for educational purposes and/or to conduct district business. The Superintendent or designee shall ensure that all employees, students, and other users understand the appropriate use of district equipment and that any misuse may be cause for disciplinary action or loss of user privilege.
(cf. 0440 – District Technology Plan)
(cf. 3515.4 – Recovery for Property Loss or Damage)
(cf. 3540 – Transportation)
(cf. 3551 – Food Service Operations/Cafeteria Fund)
(cf. 4040 – Employee Use of Technology)
(cf. 4118 – Dismissal/Suspension/Disciplinary Action)
(cf. 4218 – Dismissal/Suspension/Disciplinary Action)
(cf. 5142 – Safety)
(cf. 5144 – Discipline)
(cf. 6000 – Concepts and Roles)
(cf. 6163.4 – Student Use of Technology)
(cf. 6171 – Title I Programs)
The school Principal may grant School-connected organizations reasonable use of the equipment for school-related matters as long as it does not interfere with the use by students or employees or otherwise disrupt district operations.
(cf. 1230 – School-Connected Organizations)
(cf. 1330 – Use of School Facilities)
Employees transferred to another work site shall take with them only those personal items that have been purchased with their own funds unless otherwise authorized by the Assistant Superintendent responsible or applicable Board policy.
Inventory
The Superintendent or designee shall maintain an inventory of all equipment currently valued in excess of 0. (Education Code 35168; 5 CCR 3946) When equipment is unusable or is no longer needed, it may be sold, donated, or disposed of in accordance with Education Code 17540-17555 or 2 CFR 200.313, as applicable.
(cf. 3270 – Sale and Disposal of Books, Equipment and Supplies)
Equipment Acquired with Federal Funds
The Superintendent or designee shall obtain prior written approval from the California Department of Education or other awarding agency before purchasing equipment with federal funds. (2 CFR 200.48, 200.313, 200.439)
(cf. 3230 – Federal Grant Funds)
(cf. 3300 – Expenditures and Purchases)
All equipment purchased for federal programs funded through the consolidated application pursuant to Education Code 64000-64001 shall be labeled with the name of the project, identification number, and name of the district. (2 CFR 200.313; 5 CCR 3946)
For any equipment acquired in whole or in part with federal funds, the Superintendent or designee shall develop adequate maintenance procedures to keep the property in good condition. He/she shall also develop adequate safeguards to prevent loss, damage, or theft of the property and shall investigate any loss, damage, or theft. (2 CFR 200.313)
(cf. 3530 – Risk Management/Insurance)
(cf. 4156.3/4256.3/4356.3 – Employee Property Reimbursement)
Equipment purchased for use in a federal program shall be used in that program as long as needed, whether or not the program continues to be supported by federal funds. The equipment may be used in other activities currently or previously supported by a federal agency when such use does not interfere with the work on the project or program for which it was originally acquired or when use of the equipment is no longer needed for the original program. (2 CFR 200.313)
Legal Reference:
EDUCATION CODE
17540-17542 Sale or lease of personal property by one district to another
17545-17555 Sale of personal property
17605 Delegation of authority to purchase supplies and equipment
35160 Authority of governing boards
35168 Inventory of equipment
64000-64001 Consolidated application process
CODE OF REGULATIONS, TITLE 5
3946 Control, safeguards, disposal of equipment purchased with state and federal consolidated application funds
4424 Comparability of services
16023 Class 1 – Permanent records
UNITED STATES CODE, TITLE 20
6321 Fiscal requirements
CODE OF FEDERAL REGULATIONS, TITLE 2
200.0-200.521 Federal uniform grant guidance
Management Resources:
CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS
California School Accounting Manual
WEB SITES
California Department of Education: http://www.cde.ca.gov
Office of Management and Budget: https://www.whitehouse.gov/omb
Please note that compare references, or “cf”, refer to CSBA model policies and do not necessarily indicate that the San Francisco Unified School District has adopted the referenced policy.