School-Connected Organizations

San Francisco Unified School District and County Office of Education

Administrative Regulation 1230

School-Connected Organizations

 

This Administrative Regulation applies to the San Francisco Unified School District and the County Office of Education.

 

 

A school-connected organization’s request for authorization to operate within the district or at a district school shall contain, as appropriate (See sample application form in FCMAT manual):

 

1. The name and purpose of the organization
    
2. The date of application
    
3. Bylaws, rules, and procedures under which the organization will operate, including procedures for maintaining the organization’s finances, membership qualifications, if any, and an agreement that the group will not engage in unlawful discrimination

(cf. 0410 – Nondiscrimination in District Programs and Activities)

 

4. The names, addresses, and phone numbers of all officers
    
5. A list of specific objectives
    
6. An agreement to grant the district the right to audit the group’s financial records, either by district personnel or a certified public accountant, whenever any concern is raised regarding the use of the funds
    
7. The name of the bank where the organization’s account will be located and the names of those authorized to withdraw funds
    
8. The signature of the principal of the supporting school
    
9. Planned use for any money remaining at the end of the year if the organization is not continued or authorized to continue in the future
    
10. An agreement to provide evidence of liability and/or directors and officers insurance when and in the manner required by law.  Education Code 38134 requires school-connected organizations to insure against any liability resulting from the organization’s negligence during an organization-sponsored event on school facilities. 

(cf. 1330 – Use of School Facilities)

 

Requests for subsequent authorization shall be submitted annually to the relevant Assistant Superintendent (for school-specific organizations) or the Superintendent or designee (for district-wide organizations), along with a financial statement showing all income and expenditures from fundraisers.  If denial of the reauthorization is recommended, the decision will be presented to the Superintendent for approval. 

 

When deemed necessary by the Assistant Superintendent or the Superintendent or designee, the authorization for a school-connected organization to conduct activities in the district may be revoked at any time. 

 

Revocation or denial of reauthorization may be based on any reasonable criteria, including but not limited to the failure to comply with the School Connected Organizations Board Policy or Regulation, or any other Board Policy, law or regulation.

 

Each school-connected organization shall abide by the following rules:

 

1. The organization shall not act as an agent of the district or school.
    
2. The organization shall not use the district’s tax-exempt status and identification number. It shall be responsible for its own tax status, accounting, internal controls, financial reporting, retention of records, and other operations.
    
3. The organization shall use a separate name and logo. Any use of a name or logo affiliated with the district, a district school, or a school team shall require the prior consent of the Superintendent or designee.
    
4.  Funds of the school-connected organization shall not be co-mingled with district funds, including associated student body funds.
    
5. The organization shall not hire or directly pay any district employee. If a school-connected organization wishes to pay for additional and/or extracurricular services, the person to provide the services shall be hired through the district’s personnel department, provided the Board approves the position. At their discretion, employees may volunteer to perform activities for school-connected organizations during nonworking hours.

(cf. 4127/4227/4327 – Temporary Athletic Team Coaches)

 

6. The organization shall provide district representatives with copies of relevant documents in a timely manner, including but not limited to copies of grant applications or agreements submitted for the benefit of the public schools; and shall provide financial statements showing funds raised and expended upon request. 

 

 

Please note that compare references, or “cf”, refer to CSBA model policies and do not necessarily indicate that the San Francisco Unified School District has adopted the referenced policy.