San Francisco Unified School District and County Office of Education
Board Policy 1340
Access To District Records
This Board Policy applies to the San Francisco Unified School District and the County Office of Education.
The Board of Education recognizes the right of citizens to have access to public records of the District. The Board intends the District to provide any person reasonable access to the public records of the schools and District during normal business hours and within the requirements of law. Public access shall not be given to records listed as exempt from public disclosure in the California Public Records Act and other state or federal law.
(cf. 3553 – Free and Reduced Price Meals)
(cf. 3580 – District Records)
(cf. 4112.6/4212.6/4312.6 – Personnel Files)
(cf. 4112.62/4212.62/4312.62 – Maintenance of Criminal Offender Records)
(cf. 4119.23/4219.23/4319.23 – Unauthorized Release of Confidential/Privileged Information)
(cf. 5020 – Parent Rights and Responsibilities)
(cf. 5125 – Student Records)
(cf. 5125.1 – Release of Directory Information)
(cf. 6162.5 – Student Assessment)
(cf. 9011 – Disclosure of Confidential/Privileged Information)
(cf. 9321 – Closed Session Purposes and Agendas)
In response to a public records request, the Superintendent or designee shall make reasonable efforts to locate the requested records, including, but not limited to, any electronic communication substantively related to the records, such as email, text messages, instant messages, and other electronic communications, regardless of whether they are transmitted through a District-provided device or account or through an employee’s or Board member’s personal device or account.
(cf. 4040 – Employee Use of Technology)
(cf. 9012 – Board Member Electronic Communications)
The District may charge for copies of public records or other materials requested by individuals or groups. The charge shall be based on actual costs of duplication, as determined by the Superintendent or designee and as specified in administrative regulation.
In order to help maintain the security of District records, members of the public granted access shall examine records in the presence of a District staff member.
Please note that compare references, or “cf”, refer to CSBA model policies and do not necessarily indicate that the San Francisco Unified School District has adopted the referenced policy.