San Francisco Unified School District and County Office of Education
Board Policy 1220
Citizen Advisory Committees
This Board Policy applies to the San Francisco Unified School District and the County Office of Education.
The Board of Education shall establish advisory or oversight committees for the purpose of meeting legal requirements and to provide advice and involvement concerning matters of interest and welfare to the district. Advisory committees shall focus their work on the goals and objectives of the district, aligning work and recommendations to the Balanced Score Card. These committees are advisory to the Board; the Board retains final authority.
All meetings of advisory and oversight committees are open to the public and shall have designated times for public comment.
Appointment, Term of Membership and Attendance
The Board shall appoint members of its advisory committees, unless otherwise specified. Except in the case of mid-year vacancies, appointments should be made at the first Board meeting in August of each year.
Information regarding openings for each advisory committee and applications for committees shall be available from the Office of the Board and the SFUSD website.
Unless otherwise specified, the attendance requirement for each committee shall provide that if a member misses two consecutive committee meetings without a valid excuse, as determined by the committee, the member shall be considered to have resigned.
Unless otherwise specified, the term of a committee member, shall be for a two-year period. Fifty percent of the members are to be appointed each year. The term of a committee member shall extend from August 1st through July 31st.
When a Board member leaves office, his/her appointments shall expire on the effective date of his/her exit from office. New Board members shall appoint replacements as soon as possible.
Terms of committee members shall be limited to a total of four years or two full terms. Committee members are eligible for re-appointment after one year off the committee.
Advisory committees, unless otherwise specified, shall expire on June 30th of the academic year in which the committee was formed unless extended by the Board. Advisory committees shall be on hiatus during the month of July.
Any replacement to fill vacancies shall be made by the Board, unless otherwise specified.
Size and Composition
Committees, unless otherwise specified, shall be limited to eleven members with one member appointed by each member of the Board including the student delegates and two members appointed by the Superintendent.
The composition of the committee shall be representative of the following, unless otherwise specified: The ethnic, age group, and socio-economic composition of the district; the business community; community organizations; teachers, administrators, and other school employees; parents/guardians; students; and labor organizations.
Operating Procedures
The specific function of the committee shall be determined by the Board resolution establishing the committee.
Each committee shall elect a chairperson, vice-chairperson, and secretary.
Written minutes shall be kept of all meetings held and shall record attendance and recommendations made. Copies of unadopted minutes shall be forwarded to the Board and to the Superintendent within ten days after each meeting. Adopted minutes shall be made available to the public by posting on the district website.
Copies of all recommendations shall be forwarded by separate letter to the Board and to the Superintendent within ten days after the meeting at which the recommendations were adopted by the committee.
The quorum for each meeting shall be fifty percent of the membership.
There shall be no proxy votes.
All meetings shall be held shall be held at duly noticed, publicly accessible locations within the City and County of San Francisco.
All advisory committees shall comply with the provisions of the Brown Act (Government Code 54950-54961).
Support Services
The Superintendent shall establish a liaison to each advisory committee and said liaison shall be responsible for providing support services as needed. A staff person designated by the Superintendent shall monitor all advisory committees on behalf of the Superintendent.
District Impact
To the extent possible, the liaison to each advisory committee shall provide a district Impact Statement on behalf of the Superintendent providing an analysis of the financial and programmatic impact of recommendations made by advisory committees.
Evaluation
If recommendations are enacted, the effectiveness of the recommendations shall be evaluated to the extent possible, to determine if they are meeting the identified goals.
Mandated Advisory or Oversight Committees
Advisory or oversight committees that are mandated by law, court decision, or regulation shall conform and operate in compliance with the legal requirements for the committee. Such committees shall comply with this policy to the extent it is not inconsistent with the law, court decision, or regulation that created the committee.
Prior to the time at which the mandate of such an advisory or oversight committee ends, the Board shall determine if or in what form the committee shall continue to function.
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HISTORY/AUTHORIZATION
P120 – Rules and Procedures – Article III – Advisory Committees – February 28, 1989
Resolution #69-10B4, September 10, 1996
Resolution #610-22A6, November 12, 1996
Resolution #93-28A8, April 13, 1999
Resolution #96-8A17, June 22, 1999
Resolution #98-10A6, August 24, 1999
Resolution #96-24A13, November 9, 1999
Resolution #12-13A14, March 13, 2001
Policy SAN FRANCISCO UNIFIED SCHOOL DISTRICT
adopted: March 12, 2013 San Francisco, California
Please note that compare references, or “cf”, refer to CSBA model policies and do not necessarily indicate that the San Francisco Unified School District has adopted the referenced policy.