San Francisco Unified School District and County Office of Education
Board Policy 5125.1
Release of Directory Information
This Board Policy applies to the San Francisco Unified School District and the County Office of Education.
The Governing Board recognizes the importance of maintaining the confidentiality of directory information and therefore authorizes the release of such information only in accordance with law, Board policy, and administrative regulation.
“Directory information” means one or more of the following items: a pupil’s name, address, telephone number, date of birth, email address, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous public or private school attended by the pupil. (Education Code 49061(c))
The Superintendent or designee may limit or deny the release of specific categories of directory information to any public or private nonprofit organization based on his/her determination of the best interests of District students. (Education Code 49073)
The categories of directory information that may be released, and the individuals, officials, or organizations that may receive such categories of directory information shall be identified in administrative regulation and must be included in the District’s annual notice to parents/guardians. Directory information shall not be released regarding a pupil if the pupil’s parent/guardian has provided the District with written notice opting out of such release; or if the student is 18 or older and has provided written opt out notice. (Education Code 49073)
If the District allows the release of directory information to colleges/universities or prospective employers, it will also include equal access for military recruiters, subject to the right to opt out of the release of directory information. (20 USC 7908; 10 USC 503; Education Code 49603)
Directory information shall not be disclosed to a private profit-making entity, except as specifically permitted by Board policy or administrative regulation, such as to current or prospective employers. Private schools and colleges may be given the names and addresses of 12th-grade students and students who are no longer enrolled provided that they use this information only for purposes directly related to the institution’s academic or professional goals. (Education Code 49073)
The annual notice to parents/guardians and “eligible students” who have rights regarding the disclosure of student records shall include the following information:
- The categories of information that the District has classified as directory information that may be disclosed without parental consent to identified recipients and which should only include the information specifically identified in Education Code section 49061(c);
- A statement that directory information does not include citizenship status, immigration status, place of birth, or any other information indicating national origin;
- The permissible recipients of Directory Information;
- A description of the parent/guardian’s ability to refuse release of the student’s Directory Information and how to refuse release;
- The deadline in which the parent, guardian or eligible student must notify the school in writing that they do not want the information designated as Directory Information.
Legal Reference:
EDUCATION CODE
234.7 Student protections relating to immigration and citizenship status
49061 Definitions
49063 Notification of parents of their rights
49073 Release of directory information
49073.5 Directory information; military representatives; telephone numbers
49603 Public high schools; military recruiting
UNITED STATES CODE, TITLE 10
503 Military recruiter access to directory information
UNITED STATES CODE, TITLE 20
1232g Family Educational Rights and Privacy Act
7908 Armed forces recruiter access to students and student recruiting information
UNITED STATES CODE, TITLE 42
11434a McKinney-Vento Homeless Assistance Act; definitions
CODE OF FEDERAL REGULATIONS, TITLE 34
99.1-99.67 Family Educational Rights and Privacy
Management Resources:
CALIFORNIA ATTORNEY GENERAL’S OFFICE PUBLICATIONS
Promoting a Safe and Secure Learning Environment for All: Guidance and Model Policies to Assist California’s K-12 Schools in Responding to Immigration Issues, April 2018
U.S. DEPARTMENT OF EDUCATION PUBLICATIONS
Access to High School Students and Information on Students by Military Recruiters, 2002
WEB SITES
California Attorney General’s Office: http://oag.ca.gov
U.S. Department of Education, Family Policy Compliance Office: http://www.ed.gov/policy/gen/guid/fpco/index.html